Job opportunities
Proposal Coordinator

This is a great opportunity to join a dynamic team in a company with an excellent reputation in the engineering consulting industry. At HH Angus, we value our employees and strive to create a culture of learning, growth, and success.

We are currently looking for a Proposal Coordinator to join our team. This is a permanent, full-time position in any of our Toronto, Ottawa, Montreal or Vancouver offices.

Reporting to our Proposals Manager, you will work closely with your Proposal, Marketing and BD (Business Development) and Operations (engineers, technical consultants) team members, to focus on the coordination and management of proposals, RFQs and bid presentations. You will conduct research, help develop win-strategy, coordinate and deliver proposal submissions, author proposal content, and assist in preparing the team for interviews. You have the ability to hone in on the requirements of an RFP, manage the proposal development process and contribute to the formulation of a winning response that clearly illustrates our value proposition. This role requires a focused individual who is an organized self-starter, has the ability to work with multiple stakeholders at once and can bring fresh and innovative ideas to the proposal process. The ideal candidate for this position is early in their proposals career and preferably has a passion for engineering and the built environment and is seeking the opportunity to continue developing their skills and experience in marketing, communications and project coordination.

At HH Angus we will support your career development to help you achieve your professional goals. Come Grow With Us.

Responsibilities include:

  • Initiates and coordinates the proposal development process from Go/No-go stage to final delivery of the proposal including initiation/kick-off, strategy development, writing review and approval, tracking proposal metrics, coordinating requirements with contributors, and submitting proposals.
  • Creates proposal summary and coordinates relevant internal stakeholders to address project and client needs while best representing our firm’s value proposition.
  • Works with stakeholders across the organization to produce proposals, presentations, and other marketing material in alignment with brand standards and deliverables of quality standards.
  • Applies win themes and knowledge of the win strategy to proposal submissions.
  • Manages the proposal schedule and ensures proposal timelines are met.
  • Go/No-go process – participates in evaluating which projects to pursue.
  • Builds and maintains relationships with peers (i.e. proposal/marketing professionals) from client organizations (existing and potential clients) and the broader AEC community.
  • Works closely with clients to ensure appropriate branding and cohesive marketing presentation of materials.
  • Maintains an up-to-date library of resumes, project profiles, proposal content, presentations and project photos while following HH Angus brand standards. Ensures all internal and external documents adhere to the HH Angus brand standards.
  • Monitors bid search sites (i.e. MERX, Biddingo and others) and disseminates opportunity information to key Operations and BD team members in a timely manner.
  • Supports the BD team through design and updating of presentations and marketing collateral.
  • Participates in proposal debriefings for continuous quality improvement processes.
  • Acts as a back-up to marketing team members as required.
  • Performs research related to proposal preparation.

Qualifications:

  • 1-3 years’ experience in a related role
  • University degree or accredited college certificate/diploma in marketing, communications or another related field, or equivalent industry experience
  • Proven analytical, communication, organizational, and project management skills; technical writing abilities considered an asset
  • Prior experience with the creation, coordination and delivery of proposals in the architecture, engineering and construction sector or professional services sector is considered an asset
  • Strong technical writing skills and a proven ability to write proposals is required
  • Exceptional communication and interpersonal skills, both formal and informal
  • Solid proficiency with MS Office Suite (Word, Excel, PowerPoint, etc.) is necessary; experience with Adobe InDesign and Photoshop would be an asset
  • Ability to work efficiently with deadlines and short time-frames, effectively manage time and priorities, and multitask effectively
  • Ability to collaborate well with team members and possess a willingness to learn

We offer a competitive compensation package in an exceptional environment focused on growth and development. We have a flexible work culture that empowers our employees to build the career and work lifestyle that allows them to excel both at work and at home.

To apply, please send your resume and covering letter to careers@hhangus.com. Please be sure to quote the job title in the subject line.

HH Angus believes in having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to an inclusive environment for all, free of discrimination and harassment. We are committed to providing an accessible work environment. Upon request during the recruitment process, HH Angus will accommodate applicants with disabilities. For more information on our Accessibility Program, please refer to our Accessibility Policy.

We thank all candidates for their interest, but only qualified candidates will be contacted. We are an equal opportunity employer.

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